Overview
The Governing Board Secretariat and Office Coordinator will carry out day-to-day secretarial and administrative tasks within the IEA Office of the Legal Counsel.
Key Responsibilities
- Co-ordinate all matters in relation to the Governing Board (GB) including liaison with the office of the Chair of the Governing Board (GBC), coordination with members of the GB Bureau (GBB), Group of IEA Chairs(GOC) regarding their IEA business and meetings.
- Act as interface with IEA/EXO, other directorates and offices and Delegations.
- Monitor GB-related deliverables and actions for the IEA Secretariat to ensure adherence with timeframes stipulated by the GB including by drafting/reviewing emails to GBC, GBB, GOC, Governors and delegates.
- Carry out research regarding institutional issues using institutional records.
- Assist the Chief Legal Counsel, Secretary to the GB, as needed.
- Assist the Chief Legal Counsel, Deputy Chief Legal Counsel, Legal Counsels and Advisors, as needed on any matters for which OLC has internal and external responsibility.
- Work in partnership with the assistant to ensure efficient office operations and administrative support.
- Perform administrative duties as required during their periods of absence.
- Perform any other legally or administratively related tasks, as required.
Required Experience
Experience required within an international organisation and/or administrative fast paced environment; experience of committee management is an advantage.
Qualifications
Undergraduate degree in a relevant field, such as social sciences, humanities or paralegal studies.
