Overview
The Procurement Senior Officer is responsible for the effective delivery of procurement services, reflecting best practices in international public procurement and compliance with UNOPS Financial Rules and Regulations and Procurement Manual.
Key Responsibilities
- Lead comprehensive Quality Assurance (QA) and risk assessments on high-value and complex Contracts and Property Committee (CPC) submissions.
- Provide authoritative, solutions-oriented guidance on complex policy interpretations, optimal procurement strategies, and non-standard contract modalities.
- Drive proactive outreach to non-procurement and non-CPC stakeholders to foster cross-functional collaboration.
- Design and deliver targeted training sessions and capacity-building initiatives for procurement personnel.
- Proactively identify workflow bottlenecks within the QA and pre-review process and implement strategic business process improvements.
- Manage the CPC case pipeline, prepare meeting agendas, and coordinate schedules.
- Act as the official rapporteur during CPC meetings, drafting accurate meeting minutes.
- Formalize and disseminate CPC Chairperson’s final decisions and maintain an organized archive of all CPC records.
- Conduct preliminary reviews and analysis of requests for contract awards, Long-Term Agreements (LTAs), and contract amendments.
- Verify that vendor backgrounds, sanctions checks, and conflict of interest declarations are properly documented.
- Conduct preliminary reviews of submissions for the disposal of UNOPS or project assets.
- Review requests for the write-off of financial losses.
- Conduct preliminary reviews of submissions for lease agreements, office facilities setups, and dwelling/housing contracts.
- Develop notes or checklists with recommendations to improve the quality of future submissions.
- Maintain, update, and enhance CPC statistical and knowledge management tools.
- Organize and provide support in training sessions for field and operational staff on CPC procedures, submission requirements, and compliance standards.
Required Experience
- Direct experience reviewing, auditing, or preparing submissions for a procurement review or oversight committee (such as the CPC) is required.
- Experience in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.
- Analytical skills and attention to detail, with a proven ability to interpret and apply regulatory frameworks is required.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
Qualifications
- Bachelor’s degree (or equivalent) in any discipline with 4 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 2 years of relevant experience is required.
- A globally or nationally recognized professional certificate or membership (e.g. CIPS) is desired.
