Overview
Performs a wide range of office support and administrative functions within the Programme, Planning and Operations Division. Responds to routine correspondence, monitors processes, and provides secretarial and logistical support.
Key Responsibilities
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence.
- Monitors processes and schedules related to the unit’s outputs.
- Researches, compiles and organizes information and reference materials.
- Generates a variety of standard statistical and other reports.
- Proofreads documents and edits texts for accuracy, grammar, punctuation and style.
- Screens phone calls and visitors; responds to moderately complex information requests.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Assists in the preparation of presentation materials.
- Maintains calendar/schedules; monitors changes and communicates relevant information.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials.
- Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.).
- Maintains files (both paper and electronic) and databases for work unit.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other duties as assigned.
Required Experience
At least three (3) years of experience in project management, general office support or related area is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. Experience in working for an international organization is desirable. Experience using ERP systems such as SAP is desirable. One (1) year or more of experience in data analytics or related area is desirable.
Qualifications
High school diploma or equivalent is required.
