Overview
Provides administrative and secretarial support to the Secretariat by assisting with document production, financial transactions, meeting and travel coordination, and stakeholder communication.
Key Responsibilities
- Draft, edit, and format internal and external documents.
- Assist with the preparation and distribution of documents for sessions.
- Ensure accurate filing and archiving of documents.
- Disseminate official communications to CC members.
- Assist in managing the CC mail box and responding to member requests.
- Maintain and update CC email distribution lists and contact databases.
- Assist with budget monitoring and expenditure tracking.
- Issue membership fee invoices and track payment status.
- Process external expense invoices and mission reimbursements.
- Process invoices and track outstanding payments.
- Follow internal workflows and administrative procedures.
- Assist with the orientation of interns and provide guidance.
- Support intern recruitment processes.
- Help organize physical or online meetings and webinars.
- Handle meeting logistics, including invitations, agendas, and documentation.
- Make official travel arrangements.
- Assist in the organization of CC receptions and events.
Required Experience
- Four years' initial experience as an assistant is required.
- Experience in an international environment is desirable.
Qualifications
Achieved secondary school in secretarial training or training in the field of commerce, business administration or accounting (CFC type).
