Overview
Provides general office support services to facilitate the smooth functioning of the unit and contributes to the effective and timely accomplishment of administrative/office transactions.
Key Responsibilities
- Receive/screen phone calls and visitors, and respond to routine inquiries.
- Maintain calendar of appointments and schedules of meetings.
- Collect, sort, record and disseminate correspondence, reports and other material.
- Use standard word processing packages to produce routine correspondence, reports, tables, charts, graphs.
- Review, record, route and/or process mail or other documents.
- Maintain and update filing systems and databases.
- Update and maintain large distribution lists.
- Assemble documents, reports and other materials for global dissemination.
- Coordinate courier services.
- Perform basic data entry and extraction functions.
- Initiate a low volume of transactions in automated systems and run reports.
- Create requisitions for purchase orders, contracts or letters of agreement.
- Support the vendor creation process.
Required Experience
- Minimum three (3) years of experience in general administrative support tasks.
- Experience in the use of computerized telephone systems and customer relations.
- Experience in working in a multicultural environment.
Qualifications
• Completed secondary, technical or vocational school diploma.
