Overview
The National Project Manager is responsible for the implementation and management of the Safeguarding Rural Communities and Their Physical Assets from Climate Induced Disasters in Timor-Leste project. This role provides direction for project activities, ensures achievement of targets, plans activities, and manages day-to-day implementation.
Key Responsibilities
- Develop project action plans for implementation and closure.
- Develop and monitor project budget and ensure timely implementation of AWP activities.
- Organize Project Board meetings.
- Oversee and coordinate formulation and execution of implementation, procurement, human resources, communication, and risk management plans.
- Identify bottlenecks in project implementation and develop solutions.
- Establish adequate monitoring procedures and systems.
- Escalate issues impacting UNDP's effectiveness, financial soundness, or reputation.
- Report on updates and challenges and maintain project implementation timelines.
- Review Annual Work Plans (AWPs) and establish Annual Targets.
- Present project budget and expenditures.
- Ensure appropriate use of project funds and consistent application of UNDP rules and regulations.
- Ensure high quality and timely implementation of activities and reporting.
- Draft and review terms of reference and work specifications for contractors.
- Monitor the work of consultants.
- Supervise and manage project personnel.
- Collect information on situations affecting project implementation.
- Monitor project risks and implement risk mitigation measures.
- Ensure gender issues are addressed in the planning process.
- Ensure all required documents are available for UNDP audit and evaluations.
- Provide inputs to audit management responses and implement audit recommendations.
- Coordinate and prepare ad hoc thematic and substantive reports/analysis/briefs.
- Implement project communications activities.
- Ensure project results targets are entered and updated in results-management systems.
- Ensure procurement of goods and services is on time.
- Conduct field visit monitoring to project sites at least once quarterly.
- Track project budget expenditure against approved allocation.
- Track project delivery through Quantum and other tools.
- Ensure expenditures are in line with the approved Annual Work Plan and Project Document.
- Carry out analysis on expenditure projection.
- Provide financial data for donor reporting and progress reporting.
- Coordinate with MSA/DGDGL and municipalities to provide updates and ensure timely submission of payment requests.
- Monitor and follow-up of advances/direct payments to Responsible Partner(s) and review their financial reports.
- Ensure the internal expenditure control system is maintained.
- Ensure that technical outputs are produced according to plans and up to the highest technical standards.
- Establish, maintain, and facilitate strategic dialogue between UNDP, project staff, and Government officials.
- Advocate for UNDP with partners and stakeholders.
- Maintain communications with the Government and local communities about progress, future plans, and issues.
- Organize briefing sessions with the Government.
- Act as the window for any environmental or social grievances from local communities.
- Prepare communication materials to inform the progress of the Project.
- Ensure trainings are delivered to counterparts.
- Ensure the Project systematically builds capacities of the Government.
- Ensure capturing and dissemination of lessons learnt during project implementation.
- Facilitate the Project's representation and/or participation in international knowledge networks.
Required Experience
- Minimum of 7 years (with Master´s degree) or 9 years (with Bachelor´s degree) of progressive experience in project development and management.
- Focus on planning, monitoring, reporting, financial management, procurement, and stakeholder and team coordination in an international development organization.
Qualifications
- Advanced university degree (Master’s degree or equivalent) in Project Management, Business or Public Sector Administration, Financial Management, International Relations, Political Science, Development Studies, or other relevant discipline is required.
- OR A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience.
