Overview
The Assistant Administrative Officer will be responsible for managing human resources, budget, finance, and general administrative duties within the Office of the High Commissioner for Human Rights in Panama.
Key Responsibilities
- Undertakes actions related to human resource activities including recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, and training.
- Provides information regarding conditions of service, duties, responsibilities, privileges, and entitlements.
- Assists in developing and monitoring the Secretariat’s work program and budget, ensuring compliant and efficient use of financial resources.
- Monitors budget/work program using Umoja.
- Supports the implementation of procedures and systems for implementing the appropriate financial database.
- Follows up on pending entitlements, payments, and claims.
- Contributes to the development of budgetary guidelines for own unit.
- Performs other related administrative duties, as required, such as operational travel programme, visas, MFA card applications, monitoring accounts and payment to vendors and individual contractors for services, physical space planning, and liaising with UNDP Panamá.
- Liaises with OHCHR HQ colleagues on travel, procurement, finance, administration, human resources, and other related matters, as well as with the HQ travel agency.
- Coordinates the administration of the premises of the office, including oversight of logistical and technical aspects.
- Oversees the identification of office technology needs and maintenance of equipment, software, and systems, coordinating enhancements as necessary.
Required Experience
A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required. For candidates who hold an advanced degree (Master’s or higher) in a relevant area of study, no experience is requested. Working experience with Enterprise Resource Planning (ERP) systems such as Umoja and Inspira is desirable. At least two (2) years of relevant work experience in an international organization is desirable. Working knowledge of Microsoft Office, Adobe Acrobat and general tech skills are desirable.
Qualifications
First level university degree in business or public administration, finance, accounting, law or related field is required.
