Overview
The Administrative Assistant will be responsible for supporting human resources, budget and finance, general administration, and contract administration within the Office of the High Commissioner for Human Rights in Damascus, Syria.
Key Responsibilities
- Initiates, reviews, processes and follows-up on human resource activities including recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, and separation of staff.
- Responds to staff enquiries regarding entitlements, administrative procedures, and conditions of service.
- Monitors staffing table and prepares statistical data.
- Assists in the preparation and review of financial and human resource proposals.
- Monitors expenditures and prepares adjustments.
- Drafts routine correspondence.
- Coordinates with service units and internal team members.
- Performs other related administrative duties such as operational travel, vendor payments, office technology maintenance, and organizing seminars.
- Guides, trains, and supervises junior General Service Staff.
- Assists with day-to-day administration of contracts with external contractors.
- Audits contractors' invoices and processes payments.
- Prepares and processes UN forms and permissions for contractual and work unit staff.
Required Experience
At least seven (7) years of experience in accounting, finance or related area is required. The minimum years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher. At least two (2) years of experience in an ERP system such as Umoja and Business Intelligences is desirable.
Qualifications
High school diploma or equivalent.
