Overview
The Operations Administrative Associate will coordinate among key stakeholders to support and ensure procedural and specialized communications, operational and administrative support services. The role involves executing routine administrative transactional tasks and specialized responsibilities, requiring knowledge of UNICEF administrative procedures.
Key Responsibilities
- Assist in monitoring communications, ensuring compliance with UNICEF rules and regulations.
- Provides support on document/presentation preparation, update project implementation status also operational, and financial closure.
- Support in preparing and maintaining records, documents and control plans for the monitoring of an office and/or project/programme implementation.
- Support in ensuring the availability of timely, complete and accurate information and data for preparing section/office work plans and project management plans.
- Assist in basic research and perform comparative analysis of office and/or project/programme related data.
- Support monitoring of work plan/project implementation against established milestones and make recommendations to improve performance.
- Help ensure timely compliance with agreed deadlines.
- Acts as focal point in the review of the completeness of data reports with key monitoring and evaluation information.
- Help facilitate the processing of contracts for consultants and external partners.
- To support in maintaining up-to-date records.
- To assist in facilitating the communications and workflow of the organizational unit.
- Assist in managing incoming and outgoing correspondences.
- Support in communicating routine and some non-routine information pertaining to the work of the team.
- To assist in maintaining the office filing and reference systems, both traditional and digital.
Required Experience
1 month Relevant experience
Qualifications
Bachelor's degree in Business Administration, hospitalities, finance and accounts or any other social sciences.
