Overview
The Team Assistant (Hindi Project) will support the expansion of multilingual communications and strengthen outreach to Hindi-speaking audiences by performing office support and administrative functions.
Key Responsibilities
- Performs a wide range of office support and administrative functions in support of the implementation of communication activities under the Hindi Language Project.
- Responds or drafts responses to routine correspondence and other communications.
- Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
- Researches, compiles and organizes background information, conducts basic research and maintains reference materials.
- Proofreads documents and edits communication materials for accuracy, grammar, punctuation, style and adherence to established editorial standards.
- Provides secretarial, administrative and logistics support to meetings, coordination activities, outreach events and communication campaigns.
- Assists in the maintenance of websites.
- Assists in the preparation and basic language adaptation of communication materials and supports translation-related activities.
- Assists in the preparation of presentation materials.
- Maintains calendar/schedules and monitors changes.
- Performs data entry and extraction functions.
- Reviews, records, distributes and/or processes mail and other documents.
- Updates and maintains communication databases, editorial calendars, mailing lists and digital records.
- Performs general administrative tasks.
- Maintains files (both paper and electronic) and databases for Hindi Language Project.
- Assists in providing software and office equipment support.
- Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
- Assists in monitoring media coverage and social media channels.
- Assists with updating communication materials.
- Performs other duties as assigned.
Required Experience
A minimum of three (3) years of relevant professional experience in communications is required. The minimum years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher. Experience in digital content support and social media content support is desirable. Experience in media monitoring or research is desirable. Experience in supporting communications campaigns or outreach initiatives is desirable. Experience working in the United Nations Common System or in similar large organizations is desirable.
Qualifications
High school diploma or equivalent is required.
