Overview
The Programme Assistant supports the design, planning, and management of UNFPA’s country programme by providing and managing data inputs, logistical support, and monitoring project implementation.
Key Responsibilities
- Participates in the preparation of budget details and follows up on implementation with implementing partners.
- Participates in the preparation and follow-up of recommendations from technical assistance missions, audits, and national consultants.
- Revises FACE jointly with implementing partners, Program Analysts, and Finance Associate.
- Participates in programmatic and financial monitoring visits to implementing partners.
- Supports monitoring the delivery of plans and reports linked to the implementation of IPs.
- Assists and strengthens the capacities of IPs in procedures and accountability.
- Coordinates and prepares travels and payment for CO programme analysts, national and international consultants.
- Issues contracts, agreements, grants, and memorandum of understanding.
- Revises and updates programme officers’ agenda.
- Provides follow-up to incoming and outgoing correspondence.
- Writes and submits correspondence.
- Takes notes/minutes during meetings.
- Ensures and updates hard copy and electronic files.
- Provides logistical support for the organization of workshops, conferences, meetings, and other events.
- Supports the programme team in the preparation of procurement processes for goods and services.
- Creates requisitions and generates financial and implementation reports in Quantum.
- Updates quarterly financial planning and monitoring information.
- Manages and enters required data in UNFPA applications for programme monitoring.
- Participates in the year-end closure.
- Acts as backup for other colleagues as assigned.
Required Experience
- University degree desirable with 5 years of working experience.
- Demonstrated experience in organizing meetings and workshops.
Qualifications
- Completed Secondary Level Education required.
- University degree desirable.
