Overview
The Finance Assistant will support the Finance Manager in the financial management of Ukraine Delegation activities and operations, ensuring efficient and effective day-to-day operations and compliance with IFRC procedures.
Key Responsibilities
- Processing, registration and verification of suppliers’ invoices, supporting documents, and payments.
- Monitoring payment advances to suppliers and open/uninvoiced purchase orders status.
- Support with IFRC & URCS audit processes.
- Support with projects’ expenses verification processes.
- PNS’s per diem processing, registration and verification of supporting documentation.
- Conducting meetings with PNS staff on per diem request procedure.
- Registration of project invoice proposals for PNSs.
- Support with creating internal IFRC procedures policies.
- Performing VAT & nominal account reconciliation.
- Communication with Europe Regional Office in Budapest regarding registering new bank accounts for vendors.
- Creating credit notes for correction of transactions in ERP.
- Entering journals of transactions in the General Ledger in ERP system.
- Support with the month-end closure of the financial books.
- Maintain an online register of transactions and other documents submitted to Finance Department for processing.
- Management of Finance Folders and documents.
- Support with Assets and Inventory Management.
- Provide technical assistance across finance operations.
- Performing other duties assigned by Finance Manager.
Required Experience
Minimum of 3 years’ experience in financial management/financial support/administrative support functions. Knowledge of Finance and Accounting processes. Computer literacy with significant knowledge/experience in MS Excel. Experience in writing narrative and financial reports, strong numerical skills. Preferred: Experience in ERP functional platforms. Work experience with an International Organization, international non-governmental organization, NGO and/or government development agency.
Qualifications
University degree in Finance/ Accounting / Banking, and related fields. Relevant qualification in Accounting, Finance, Banking, Economics or Business Administration. Knowledge of Excel, Accounting software and Finance Administration experience.
