Overview
The Logistic Officer plays a key role in ensuring efficient logistical and administrative support to program implementation, especially for national-level engagements, staff mobility, and supply chain management.
Key Responsibilities
- Support the KREASI SMT team in organizing national meetings by managing administrative and logistical arrangements.
- Prepare meeting documentation, including agendas, attendance lists, and required materials.
- Coordinate with vendors, the KREASI supply chain team, and venues to ensure availability of equipment and services.
- Ensure all meeting logistics are delivered on time and executed professionally.
- Manage end-to-end staff travel arrangements, including flights, accommodation, and local transportation.
- Serve as the primary focal point between the KREASI team and travel agencies for all staff travel coordination.
- Ensure all travel requests comply with organizational policies and donor requirements.
- Prepare travel documentation, including itineraries and necessary approvals.
- Process reimbursements and maintain accurate and up-to-date travel records
- Receive and verify IT-related materials, including signing Goods Receipt Notes (GRN), in line with the new SC IDN procedures.
- Maintain accurate inventory records for office and program supplies.
- Monitor stock levels and initiate timely replenishment to avoid shortages.
- Ensure proper storage, distribution, and tracking of all goods.
- Conduct regular inventory checks and prepare inventory reports.
- Support asset management processes in compliance with organizational standards.
- Oversee logistical planning and implementation of national activities, including workshops, training sessions, and program events.
- Coordinate with internal teams, partners, and vendors to ensure smooth and efficient execution.
- Manage procurement and timely delivery of materials required for activities.
- Supervise on-site logistics during events, ensuring operational efficiency and prompt issue resolution.
- Ensure all logistical processes comply with procurement and operational policies.
- Maintain proper documentation and filing of logistics-related transactions.
- Coordinate closely with finance, admin, and program teams for activity support.
- Perform additional duties as assigned by the KREASI Head of Operations
Required Experience
- Minimum 2–3 years of experience in logistics, administration, or operations (NGO experience preferred).
- Experience supporting events, travel coordination, and inventory management.
Qualifications
Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.
