Overview
The Grants and Partnership Coordinator is responsible for the day-to-day coordination of grants, partnerships, and financial grants-management processes for the Consortium Management Unit (CMU) of the Mozambique Rapid Response Mechanism (MOZ-RRM). The role supports timely and quality donor reporting, budget monitoring, grant compliance, and partnership management.
Key Responsibilities
- Support the Consortium Manager in ensuring timely and quality donor reporting, budget monitoring, grant compliance, partnership management and operationalization of the MOZ-RRM pooled fund mechanism.
- Lead administrative and grant-management follow-up of pooled-fund activations, including tracking allocations and expenditure, coordinating documentation for fund release, maintaining activation and audit files, and consolidating financial and management information.
- Lead day-to-day engagement with Level 1 roster partners and support coherent partnership and grant-management processes across Level 2 and Level 3 actors.
- Contribute to the development and maintenance of an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines.
- Ensure standardised information management/filing systems for all grants documents.
- Coordinate the development of donor applications, reports, and related documentation, ensuring donor compliance and quality control.
- Contribute to the development and revision of funding proposals, budgets and donor reports.
- Document, analyze, and share learning from proposal and reporting processes, and compliance with donor rules and regulations.
- Provide an internal help-desk on donor related issues, including organizing and delivering trainings in donor rules and regulations, as well as proposal and report writing.
- Maintain the MOZ-RRM grant calendar and overview of donor requirements, coordinate monthly reporting inputs from consortium members and partners, and consolidate quality narrative and financial reports for submission to ECHO.
- Coordinate regular Budget versus Actual reviews, forecasts and expenditure follow-up across the consortium, identify significant variances or spending risks, and support preparation of donor financial reports and budget revisions.
- Coordinate implementation of the MOZ-RRM partnership process, maintain the partner pipeline and roster, and lead routine grant and partnership follow-up with MOZ-RRM implementing partners.
- Coordinate partner assessments, due diligence, risk reviews, onboarding and preparation of partnership or activation agreements.
- Track pooled-fund activations from approved response plan and budget through allocation, contracting, fund release, implementation, reporting and close-out.
- Maintain an overview of pooled-fund allocations, commitments, disbursements, expenditure and balances, and ensure that complete activation files and supporting documentation are available for donor verification and audit.
- Provide consortium members and implementing partners with guidance on ECHO rules, reporting, financial documentation and MOZ-RRM procedures, follow up compliance issues and agreed risk-mitigation actions, and coordinate relevant induction or capacity-strengthening activities.
- Work closely with the Consortium Manager, RRM Coordinator, MEAL Manager, NRC support functions, consortium members, and implementing partners, and contribute to continuous improvement of grant, partnership and pooled-fund tools and processes.
Required Experience
- Between 2-3 years of relevant experience within field of expertise.
- Relevant experience of grant and/or partner management in the humanitarian sector.
- Experience from working with humanitarian donors.
- Good understanding of donor rules and regulations.
- Skills and experience in project cycle management, report and proposal development writing.
- Experience in grant and partnership management within a multi-agency humanitarian consortium is strongly preferred.
- Demonstrated experience in budget monitoring, financial analysis and donor financial-reporting coordination.
- Experience coordinating pooled funds, rapid-response funds, crisis modifiers or response-based allocation mechanisms is a strong asset.
- Experience working with ECHO-funded grants is a strong asset.
- Experience working with national and local organisations, localisation approaches, partner due diligence and capacity strengthening is strongly preferred.
- Experience maintaining grant and partnership audit trails and supporting donor audits or financial verification exercises.
Qualifications
• Bachelor's degree in law, Finance, Accounting, Business Administration, Economics, International Development, Public Administration or relevant field
