Overview
The Project Administrative and Finance Analyst will provide financial and logistical support and administrative functions to ensure smooth implementation of the project, focusing on payments, financial reporting, and compliance with UNDP guidelines.
Key Responsibilities
- Contribute to collecting, analyzing, and presenting information for joint planning meetings, quarterly work plans, and budget work plans.
- Prepare background information and briefing materials.
- Create and maintain projects in Quantum, including budget revisions and project status updates.
- Prepare and regularly update the Annual Work Plan (AWP) and project budget.
- Provide administrative, operational, and logistical support for project activities.
- Support national project implementation activities, including recruitment processes, workshops, forums, missions, and other project events.
- Coordinate contractual and procurement processes for goods, services, and Individual Contracts.
- Facilitate logistical arrangements for project missions, consultants, and other stakeholders.
- Provide translation and interpretation support for project-related communications and activities when required.
- Contribute to the monitoring and controlling project expenditures.
- Create requisitions and register goods receipts in Quantum.
- Process and monitor project-related payments.
- Support budget monitoring and financial tracking.
- Compile and prepare information required for project reports.
- Assist in organizing project review meetings, evaluations, and workshops.
- Establish and maintain comprehensive electronic and hard-copy filing systems.
- Support the operational and financial closure of projects.
- Liaise with UNDP and external auditors during project audits.
- Facilitate the preparation and presentation of information required for audit and assurance activities.
- Ensure knowledge building, knowledge sharing, and capacity building relevant to the assigned project.
- Participate in training and organize briefings on internal procedures for project staff.
- Provide support to other capacity building activities.
- Provide advice and support in the dissemination and sharing of relevant data and lessons learned.
- Keep pulse on emerging best practices nationally, regionally, and internationally.
- Make sound contributions to knowledge networks and communities of practice.
- Support compiling and systematizing project knowledge, products, and tools.
- Perform other duties within their functional profile as deemed necessary.
Required Experience
- Applicants with a bachelor’s degree are required to have a minimum of two (2) years of relevant professional administrative, finance or project operations management experience at the national or international level.
- Desired skills: Experience in the use of computers, office software packages (MS Word, Excel, etc.) and web-based management systems, and advanced knowledge of spreadsheet and database packages. Experience in preparation of financial reports and overviews. Experience in monitoring and evaluation tools. Experience in project management processes. Experience procurement procedures of national / international organizations. Experience in planning, organizing, managing and executing events.
Qualifications
Advanced university degree (master's degree or equivalent) in Business Administration, Finance, Public Administration, Economics, Political Sciences, Social Sciences, or related field is required. Or A first-level university degree (bachelor’s degree) in the areas mentioned above in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
