Overview
The Programme Finance Analyst role supports programme and operations activities by ensuring quality, ethical, and client-facing programme finance management practices. The role focuses on technical excellence, accountability, and high regard from users and clients.
Key Responsibilities
- Monitor overall delivery and implementation status of development projects through regular review of financial resources.
- Prepare and review resources availability and budget management through timely budget revisions and proper planning.
- Analyze and monitor the financial situation of the CO, present forecasts, and other analytical reports.
- Implement control mechanisms for development projects through monitoring budgets preparation and modifications.
- Review and clear contribution agreements prior to signature.
- Monitor the receipt of contributions within the CO resource mobilization efforts.
- Ensure the accuracy, compliance, and effectiveness of all REVIVE project financial management and operational support activities.
- Lead the full project lifecycle for the REVIVE project in Quantum.
- Direct comprehensive project finances, including budgeting, resource planning, and control.
- Monitor financial performance and progress, preparing detailed reports.
- Exercise proper control over all supporting documents for payments and financial reports.
- Prepare and process all types of vouchers and invoices in Quantum for the project.
- Implement and maintain an effective internal expenditures control system.
- Monitor and implement timely corrective actions for financial data exceptions.
- Conduct continuous analysis and monitoring of the project's financial situation, preparing accurate forecasts and reports.
- Ensure that no project proposal is finalized without respective cost recovery budgeted for support services.
- Guide and support the programme team in estimating the appropriate levels of cost recovery.
- Validate that the project budgets contain correct facilities and administrative (F&A) costs and DES.
- Resolve issues related to budget exceptions and deficits, prepare periodic financial analysis reports.
- Oversee adherence to the budget override policy within the CO.
- Ensure systematic analysis of financial implementation of the projects.
- Ensure the integrity of financial and administrative operations.
- Monitor and quality assure the Monthly Project Financial Period Review.
- Play a key role in the roll out of HACT in consultation with senior management.
- Lead the coordination of HACT planning and preparation, monitor the implementation of the assurance plan.
- Ensure compliance to corporate procedures during the partner selection and adhering to CO and corporate risk management policies.
- Ensure the timely implementation of HACT micro-assessments and assurance activities.
- Ensure fund disbursements to partners are conducted as per UNDP agreements and in compliance to HACT.
- Support the preparation for the HACT audit and follow up with projects on implementation of recommendations.
- Maintain and regularly update HACT compliance and completion status in corporate platforms.
- Train programme/portfolio/project/operations staff as appropriate on HACT implementation.
- Organize and facilitate training for partners on the implementation of HACT and capacity development.
- Provides training for programme/portfolio/project personnel and counterparts on finance issues.
- Prepare manuals, guidance, and tools to enhance programme finance assurance mechanisms.
- Advise programme/portfolio/project staff on programme finance matters.
- Synthesize lessons learned and best practices in programme/project finance.
- Contribute to knowledge networks and communities of practice.
- Contribute to the information channels for programme finance.
Required Experience
Minimum 2 years (with master’s degree) or 4 years (with bachelor’s degree) of relevant professional experience at the national and international level in providing financial management, accounting, operational systems and programme/project finance services is required. Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials (e.g. Quantum) and database packages is required. Advanced experience in handling of web-based management systems and ERP financials (Quantum), including the knowledge and experience of the application of IPSAS and/or IFRS is required. Experience of working with project staff and Responsible Parties offering financial advisory services including reporting and budgetary issues is desired. Experience of conducting capacity building to staff and Responsible Parties on Programme/Project Financial Management is desired. Experience in applying the UN Harmonized Approach to Cash Transfers (HACT) Framework is desired. Experience working in conflict or transition contexts is desired. Experience from previous UN/UNDP assignments and/or multilateral and bilateral aid organizations is desired. Experience working in a UNDP Direct Implementation Modality (DIM) context is desired. Experience of IPSAS and/or IFRS is required.
Qualifications
A professional accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master´s) University Degree in Finance and/or Accounting is required. Or a first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree. Candidates with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage. Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete the Finance Training and Certification Programme (FTCP), if recruited. Candidates satisfying the two above criteria are exempted from undertaking the UNDP Advanced Accountancy and Finance Test (AAFT). Candidates with MBA or master's in finance with no accountancy qualification but with relevant experience must successfully undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
