Overview
The Finance Associate ensures effective execution of financial services and processes in the Country Office and transparent utilization of financial resources, promoting a collaborative, client-oriented approach consistent with UNDP rules and regulations.
Key Responsibilities
- Ensure CO financial processes, financial records and reports, and audit follow-up comply with UNDP Programme and Operations Policies and Procedures (POPP). Implement effective internal control framework.
- Support office management in preparing and reviewing CO finance business processes mapping and elaboration of the content of internal standard operating procedures in finance.
- Provide input for implementation of cost-saving and reduction strategies.
- Routinely monitor financial exception reports for unusual activities and/or transactions; and investigate anomalies or unusual transactions.
- Provide researched information for planning and status of financial resources of the CO.
- Prepare and modify budgets for UNDP management projects and Common Service projects.
- Assist in the preparation of required budget revisions.
- Prepare timely cost-recovery/DPC bills in ERP for the services provided by UNDP, implement the revenue tracking system, and follow up on cost recovery.
- Support proper control of the supporting documents for payments invoices and proper document management including systematic archiving.
- Prepare financial reports for projects and management funds/budget balance; and prepare all types of invoices.
- Maintain the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in ERP, and travel claims and other entitlements are duly processed.
- Coordinate and review allocated General Ledger and sub-ledger accounts and support timely project closure.
- Answer inquiries from UN agencies with supporting documents and take timely corrective actions on erroneous data in ERP and on unposted invoices.
- Maintain the Accounts Receivables for UNDP projects.
- Ensure timely recording, reconciliation, and submission of VAT claims to the relevant TAX authority and following up on VAT reimbursements.
- Timely review of cash position for local accounts to ensure sufficient funds for disbursements and maintain liquidity level approved by Treasury.
- Identify and record contributions & Deposits
- Prepare timely and accurate bank reconciliations and provide documentation to GSSC according to service level agreement.
- Initiate bank transfers and deals in ERP.
- Timely preparation of monthly cashflow forecast to ensure sufficient cash balance in local bank account.
- Liaise with participating UN Agencies to obtain disbursement estimate of their cash requirement.
- Oversee multiple bank accounts associated with UNDP operations.
- Implement E-Banking and Check printing of Paycycle.
- Track issued checks and manage cancellations or reissuance when necessary.
- Assist in organizing training for the operations/ projects staff on finance, audit and compliance matters, and implementation of Internal Control Framework (ICF).
- Synthesize lessons learned and best practices in financial management.
- Provide sound contributions to knowledge networks and communities of practice.
Required Experience
6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible finance and accounting experience at the national or international level is required. Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of spreadsheets and web-based management systems such as ERP financials and database packages. Knowledge of IPSAS and/or IFRS is required. Advanced knowledge of spreadsheet and database packages is desired. Working Experience with UN/UNDP is an advantage.
Qualifications
Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required. Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required. Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
