Overview
The Finance Assistant role involves extracting and inputting financial data, responding to queries, assisting with payroll preparation, and reviewing payments. The position also requires creating vendor accounts, verifying vendor requests, and performing claim verifications.
Key Responsibilities
- Extract and input data from various sources in financial or accounting systems
- Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere
- Assist in the preparation of the payroll by executing validity checks on monthly payroll results
- Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith
- Create new Vendor Accounts in PULSE
- Verify vendor requests for accuracy and conformance with IOM finance policies and instructions
- Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered
- Prepare necessary receipt and journal vouchers
- Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required
- Provide assistance to all staff services such as travel, expense claims, document retrieval, etc
- Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards
- Responsible for the Petty Cash of the office
- Perform other related duties as required
Required Experience
High School diploma with four years of relevant experience; or, Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience. Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage; Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
High School diploma or Bachelor’s degree in Business Administration, Accounting, Finances, or related fields.
