Overview
The Logistics Technical Assistant will ensure stocks are used according to NRC policies and the Logistics Handbook, and manage stock/assets/movements. The role also involves preparing payment requests and supporting the management of assets and stock.
Key Responsibilities
- Adhere to NRC policies, tools, handbooks and guidelines.
- Ensure that stocks are used according to NRC Logistics Handbook and other NRC country-level policies.
- Plan, schedule and monitor stock/assets/movements at all levels.
- Ensure that all NRC stock are in proper condition and communicate when required
- Ensure that NRC stock and bin cards are filled correctly and necessary movement logging documents are in place
- Receive and check SRF and prepare stock
- Receive in-bound waybills and produce out-bound waybills
- Check all safety equipment is available based on the HSS team recommendations.
- Ensure proper filing of all related documents.
- Ensure close and regular stock counts and control
- Prepare payment requests for all procurements & other expenses for NRC Kharkiv office i.e., Fuel, office Supplies, Communications, vendors.
- Respond fully and completely to spot checks on transactions to help NRC maintain transparency
- Ensure proper utilization of the assets / stock
- Provide support in managing assets / stock; documents and reporting
- Ensure timely, accurate and correct data entry into the management system.
- Follow up on any people / asset / stock movement to easy identify at any time and ensure donors or audits accountability and easy tracking
- Support in submitting daily, weekly and monthly reports
- Collect documents for payment or quality control sheet and share it with procurement department
- Ensure asset inventories are up to date.
- Prepare requisitions for spare parts for vehicles
- Filing of all vehicle records and reports
- Monitor fuel usage, prepare tracking sheet
- Coordinate with program team for their weekly movement to ensure vehicle movement is cost effective and comply with NRC safety rules.
- Daily and weekly vehicle movement control during and after working hours
- Oversee the vehicle logbook, asset maintenance and fuelling
- Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns
- Secure that NRC vehicles are equipped with necessary legal documents and equipment (HF radio, GPS system, vehicle tool kits, first aid kit, etc.)
- Compile and submit monthly vehicle utilization and carpool reports
- Report all potential fraud cases to the Line Manager.
- Conduct any other duties as assigned by Line manager
Required Experience
Experience in logistics and/or supply chain management. Experience in a similar role.
