Overview
Provide administrative, financial, and budget support. Arrange travel and logistics, and perform other duties to support office functioning.
Key Responsibilities
- Act as certifying officer up to the authorized level.
- Draft and prepare routine correspondence, memoranda, and non-substantive reports.
- Maintain confidential and general files and establish reference systems.
- Assist in the preparation of budgetary and financial reports, statistics, or projections.
- Review draft reports, verify overall accuracy and consistency, and cross-check figures.
- May assist in overseeing office maintenance, security, transport, and similar services.
- Provide guidance and interpretation on non-complex administrative rules, regulations, and procedures.
- Assist and inform the supervisor on financial status using management information systems and reporting.
- Code, record, and reconcile accounting transactions.
- Verify and process payments.
- Maintain specific accounts, calculate and compile financial data, and prepare routine reports.
- Generate expenditure reports from automated systems.
- Provide assistance and guidance to staff on basic financial procedures, payment requirements, and banking/currency provisions.
- Assist in the preparation and monitoring of budgets and work plans.
- Monitor commitments, obligations, and expenditures against approved budgets.
- Prepare cost estimates and budget forecasts.
- Analyze budget utilization and identify variances.
- Generate expenditure and budget monitoring reports.
- Alert supervisors to funding gaps, budget irregularities, or potential overspending.
- Review financial and budget documents for compliance and accuracy.
- Arrange official travel, including travel authorizations and travel orders.
- Process travel advances and travel claims.
- Maintain records related to travel and mission activities.
- Perform any other duties assigned by the supervisor.
- Contribute to continuous improvement of administrative, financial, and operational processes.
Required Experience
Minimum of 5 years of relevant work experience in administration, finance, or related area.
Qualifications
Completed Secondary, technical or vocational education in Business administration or any other related field.
