Overview
The Procurement Associate provides leadership in the execution of procurement services, ensuring effectiveness, transparency, and integrity. The role supervises support staff and promotes a client-focused, quality, and results-oriented approach.
Key Responsibilities
- Administer and support implementation of innovative and sustainable procurement strategies and policies.
- Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities.
- Elaborate/establish internal procurement Standard Operating Procedures (SOPs) and map CO procurement business processes.
- Conduct research to provide input to the formulation and implementation of the CO contract strategy.
- Organize procurement processes for CO, projects, and collaborate with other UN Agencies.
- Consolidate procurement plans for the office and projects, and monitor their implementation.
- Organize procurement processes including preparation and conduct of RFQ, ITB or RFP.
- Conduct preliminary review of submissions to internal procurement review committees.
- Prepare Purchase Orders and contracts in and outside e-procurement systems.
- Implement internal control system that ensures purchase orders are duly prepared, dispatched, and corrected.
- Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies.
- Implement a sourcing strategy and e-procurement tools to find best values in marketplace.
- Develop and update rosters of suppliers.
- Implement supplier selection and evaluation.
- Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP.
- Organize procurement training for operations and project staff.
- Organize procurement training for vendors on e-procurement modules.
- Synthesize lessons learned and best practices in procurement.
- Make sound contributions to knowledge networks and communities of practice.
Required Experience
- Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level.
- At least 3 years in managing public sector procurement of goods and services would be an advantage.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP.
- Work experience in an international organization and knowledge of UNDP policies and procedures is desirable.
- Experience in complex procurement processes and contract management.
- Experience supervising staff or coordinating operational procurement teams.
Qualifications
- Secondary education is required
- A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
- CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment.
- Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.
