Overview
The Finance and Admin Assistant provides financial and administrative support to DRC operations and partners, ensuring accurate financial recordkeeping, cash management, payment processing, reporting, and compliance.
Key Responsibilities
- Perform daily bookkeeping in accordance with the DRC Finance Handbook.
- Record financial transactions accurately in DRC Dynamics.
- Prepare payment vouchers, receipt vouchers, journal vouchers, and supporting documentation.
- Maintain proper filing (electronic and physical) of financial records.
- Support month-end and year-end financial closing activities.
- Manage petty cash according to DRC financial procedures.
- Process petty cash replenishments.
- Conduct daily and monthly cash counts and prepare cash count reports.
- Safeguard cash held in the office safe.
- Handle cash receipts and cash disbursements.
- Manage cash advances and ensure timely settlement.
- Process approved bank transfers and maintain proper documentation.
- Liaise with banks on routine banking activities.
- Monitor cash balances and support cash flow management.
- Process approved payments accurately and on time.
- Ensure supplier, staff, statutory, and partner payments comply with DRC procedures.
- Support salary payment processing where applicable.
- Assist in remitting taxes, pension, and other statutory obligations.
- Ensure timely payment of operational expenses.
- Prepare monthly cash count reports.
- Support preparation of financial reports.
- Assist in collecting, reviewing, correcting, and filing partners' financial reports.
- Submit assigned financial progress and status reports.
- Support reconciliation of cash, bank, and ledger balances.
- Ensure compliance with DRC financial policies, donor regulations, and local legislation.
- Maintain complete audit trials for all financial transactions.
- Ensure supporting documents are properly archived and readily available for audits.
- Follow internal controls and safeguard organizational assets.
- Assist finance staff with daily operational activities.
- Follow assigned work plans and priorities.
- Provide backup support to other finance team members during absences as assigned.
- Perform other duties assigned by the line manager.
Required Experience
- Minimum 1–2 years of relevant finance or accounting experience.
- Previous NGO or humanitarian organization experience is an advantage.
- Experience in bookkeeping, cash management, and payment processing.
- Experience using ERP systems (preferably Microsoft Dynamics).
- Advanced proficiency in Microsoft Excel.
- Good working knowledge of Microsoft Word and PowerPoint.
- Strong organizational and planning skills.
- Good analytical and numerical skills.
- Ability to work independently and collaboratively within a multicultural environment.
- Strong communication and interpersonal skills.
- Ability to meet deadlines while maintaining accuracy.
Qualifications
BA Degree in Accounting, Finance, Business Management or other directly related field from University or higher education
