Overview
The Human Resources Assistant will perform duties related to the administration of benefits and entitlements, advise staff on procedures, and maintain HR systems and databases.
Key Responsibilities
- Review and process requests for benefits, entitlements and claims.
- Advise and inform separating staff on procedures and entitlements.
- Maintain HR related automated systems, applications and databases.
- Prepare periodic reports.
- Act as focal point to individual staff members on salaries and allowances.
- Maintain communication with FRMS on staff salary, allowances and entitlement related issues.
- Undertake research on HR related issues and assist in preparing notes/reports.
- Provide general office support services.
- Process, draft, edit, proofread and finalise correspondence.
- Set up and maintain files/records.
- Schedule appointments/meetings, monitor deadlines.
- Prepare formal written responses to HR related queries.
- Train new and lower-level staff in the unit.
- Assist with data collection and analysis, and preparation of data presentations and reports.
- Assist with visualizations and updating information material.
- Perform other work-related duties as required.
Required Experience
A minimum of seven (7) years of progressively responsible work experience in human resources management, staff administration service or related area is required. The minimum years of relevant experience are reduced to five (5) for candidates who possess a first-level university degree or higher. Several years of work experience in administration of employee benefits and entitlement is required. Work experience with an Enterprise Resource Planning (ERP) system is required. Work experience with SAP/Umoja is desirable. Work experience within the United Nations system or similar international organization is desirable.
Qualifications
High school diploma or equivalent is required.
