Overview
Leads and manages the facilitation section and related work programmes, including standards and recommended practices for international air transport, traveller identification management, and the Public Key Directory programme.
Key Responsibilities
- Ensure the integrated, comprehensive and timely analysis, planning, delivery, assessment and reporting of facilitation-related projects and activities.
- Update and maintain Annex 9 and guidance material.
- Align projects and activities with Assembly and Council decisions, ICAO’s policies and strategies, and available resources.
- Ensure the coordination of projects and activities with other programmes.
- Ensure coordination with other sections within ICAO on Facilitation-related matters.
- Promote States’ compliance with Annex 9 SARPs.
- Foster partnerships with other international and regional organizations and with industry.
- Provide effective and efficient support to the governing and technical bodies of the Organization.
- Represent ICAO’s interests and objectives at meetings of other international organizations related to Facilitation.
- Ensure the integrated, comprehensive and timely analysis, planning, delivery, assessment and reporting of MRTD-related projects and activities.
- Develop proposals to enhance ICAO specifications for MRTDs (Doc 9303), as well as guidance material to uniquely identify individuals.
- Stimulate partnerships with State authorities, international and regional organizations, industry and other stakeholders.
- Provide effective and efficient support to the governance and technical deliberative bodies of the Organization.
- Manage all PKD-related activities to ensure the smooth operation of the Programme.
- Make recommendations for new or improved PKD managerial and operational procedures.
- Liaise continually with the PKD Board Chairman and members and participate in PKD Board meetings.
- Promote PKD membership and liaise with external representatives, the PKD Board and the Operator.
- Coordinate planning, delivery, assessment and reporting of technical assistance and capacity development projects and activities related to Annex 9.
- Maintain open, productive lines of communication and relationships with ICAO Regional Offices, State authorities, international and regional organisations, industry and other stakeholders.
- Negotiate with States and other donors to conclude capacity-building agreements and partnerships.
- Develop and prepare ICAO’s strategies and proposals to mobilize resources in the facilitation field.
- Facilitate access to the necessary financial and technical resources.
- Organize and oversee the implementation of regional seminars, global symposia and other advocacy and promotion initiatives.
- Design and develop project concept and charter to address the gaps outlined in needs analysis reports.
- Provide oversight, management, and overall coordination support to ensure proper content development and effective validation of project material.
- Serve as Facilitation focal point supporting the development of training and Implementation Packages (iPacks) material, partnerships, and other project implementation initiatives.
- Provide technical input and subject matter expert guidance during the vetting and selection of SME’s in facilitation.
- Contribute to end-of-assignment reports, post-evaluation impact reports for facilitation projects, and document lessons learnt.
- Provide oversight, support and coordinate the processes development and validation of Facilitation training materials.
- Ensure alignment of the Section's activities with ICAO’s Strategic Goals, policies, regulations and business plans.
- Proactively identify and resolve issues that impede the effective and efficient conduct of the Section's activities.
- Develop and decide on section-level business systems and practices.
- Effectively manage resources in the Section.
- Oversee the orderly and safe conduct of missions carried out by Section staff.
- Integrate planning, execution and reporting processes related to revenue-generating activities.
- Review and control working papers, reports, briefings and other deliverables.
- Performs other related duties, as assigned.
Required Experience
- A minimum of ten (10) years’ experience in progressively responsible positions with accountability for work related to facilitation of border clearance, issuance of MRTDs, and/or managing facilitation, border clearance-related programmes or other domains of air transport facilitation, including at least three years with the civil aviation community (government, inspection agency, national identity and travel document issuance authorities, civil registries, passport offices, immigration, customs and other border inspection and law enforcement agencies, airlines, airports or international organizations), is required.
- Experience with the legal framework of travel document issuance and border management, is required.
- Experience with Annex 9 to the Convention on International Civil Aviation, and Doc 9303 Machine Readable Travel Documents and other guidance material, is required.
- Experience in effectively communicating with a wide variety of audiences on an international basis, in cultivating productive relationships with diplomacy and tact, is required.
- Experience in automated data processing systems and electronic data interchange capabilities, is required.
- Experience in developing professional relationships with senior officials at key institutions whose activities are related to international civil aviation, is desirable.
- Experience in facilitation-related international Conventions, ICAO SARPs, and associated guidance material and documents, is desirable.
Qualifications
An advanced level university degree (Masters’ degree or academic equivalent) in a civil aviation-related field, international affairs, public/business administration, security or law, or related field, is required. A first-level university degree in combination with two (2) additional years of qualifying experience in a civil aviation-related field, international affairs, public/business administration, security or law, or related field, may be accepted in lieu of the advanced university degree. Professional qualification in international management or specialized training in the administration of customs or immigration law, is desirable.
