Overview
Responsible for the strategic planning, coordination, and day-to-day management of the Somalia Early Warnings for All (EW4ALL) Project, ensuring effective implementation and achievement of results.
Key Responsibilities
- Provide strategic leadership and oversight to ensure alignment with project objectives.
- Manage the overall conduct of the project and ensure delivery of expected outputs.
- Monitor progress against the approved workplan and make course corrections as needed.
- Prepare revisions to multi-year, annual, and quarterly workplans as required.
- Ensure timely preparation and submission of the Inception Report and GCF Annual Performance Report (APR).
- Ensures a fit-for-purpose M&E system is operational by the end of the Inception Phase.
- Monitor and report on GCF Core Indicators and project results framework indicators.
- Execute activities including procurement, training, and low-value grants; draft TORs and oversee contractors.
- Monitor events per the project monitoring plan and update as necessary.
- Manage financial resources, including requests for advances, direct payments, and reimbursements.
- Ensure accuracy and reliability of financial reports; submit quarterly financial reports to UNDP.
- Track mobilisation and disbursement of committed co-financing, document evidence for APR inclusion, and alert the Project Board and UNDP CO when co-financing is at risk.
- Monitor project risks (including social and environmental), maintain the risk log, and propose mitigation measures.
- Operational lead and must ensure audit readiness through adequate record-keeping, financial controls, and contractor documentation.
- Supervise project personnel, set performance standards, and provide feedback and support.
- Coordinate with the Chief Technical Adviser (CTA) and PMU for technical inputs and quality assurance.
- Review and clear technical outputs; ensure adherence to the highest standards.
- Facilitate strategic dialogue with government counterparts and stakeholders.
- Advocate for UNDP and represent the project in coordination platforms and meetings.
- Accountable for operationalising and monitoring the GAP (with sex-disaggregated reporting); implementing and updating the SEP; and monitoring and reporting ESMP compliance.
- Maintain regular communication with government counterparts on project progress, plans, and emerging issues.
- Organize formal/informal briefings to discuss adaptive management needs and risks.
- Ensures accessible, culturally appropriate intake channels, including options for communities with limited literacy; case tracking, response timelines, and escalation protocols; confidential reporting channels for GBV-related grievances with referral pathways; and GRM reporting in each APR.
- Prepare ad hoc communication materials and thematic reports at the request of the government and partners.
- Organize Project Board meetings twice a year; prepare agendas, background materials, and minutes.
- Develop a sustainability and exit strategy within six months of inception.
- Coordinate with MoF and SoDMA on domestic budget allocation for recurrent MHEWS costs post-project.
- Report on sustainability progress in each APR.
- Capture and integrate lessons learned into planning and decision-making to enhance project effectiveness and sustainability.
- Coordinate and prepare substantive reports, briefs, and analysis.
- Support mid-term review and terminal evaluation processes.
- Implement project communications activities in collaboration with the UNDP Communications Specialist.
- Carry out core elements of project management with technical support from the CTA and PMU.
- Annual work planning and budgeting.
- Procurement of goods and services.
- Budget and expenditure monitoring and analysis.
- Contractual management and consultant oversight.
- Quarterly and annual progress and operational reporting.
- Ensure consistent application of UNDP rules and regulations.
- Collect and analyze information on technical, financial, political, and operational issues affecting implementation.
- Conduct risk assessments and update mitigation measures jointly with CTA.
- Escalate issues with potential impact on UNDP’s effectiveness, financial soundness, or reputation to the UNDP CO Programme Team and Senior Management.
Required Experience
- Minimum of 5 years (with a Master's) or 7 years (with a Bachelor's degree) of progressive experience in project development and management, with a focus on planning, monitoring, reporting, and stakeholder and team coordination in an international development organisation.
- Demonstrated experience in the management of similar climate change adaptation projects of a similar size (over 5 to 10 million).
- Excellent and proven knowledge of project management principles and best practices.
- Extensive managerial experience, including experience in leading multi-cultural teams.
- Experience in the design and implementation of vertical projects.
- Good computer literacy – MS Office applications, web-based management information systems.
- Experience in working at the country level with a UN or an international organisation.
- Previous experience working with government entities and other stakeholders in implementing activities at national levels, particularly in the East Africa region, is desirable.
- Demonstrated experience in working in fragile, conflict-affected states is an asset.
- Demonstrated project experience in strengthening climate information services and early warning systems is desirable.
- Demonstrated working experience with Green Climate Fund, Global Environment Facility, or similar donor-funded projects is desirable.
Qualifications
- An advanced University Degree (Master’s degree or equivalent) in disaster risk reduction, development studies, climate change, Environmental Management, Project Management, Business or Public Sector Administration, International Relations, Economics, Political Science, or related field.
- OR
- First-level university degree in the above fields in combination with an additional 2 years of experience will be given due consideration in lieu of the advanced university degree.
