Overview
Assists in the coordination of programme/project planning and preparation, monitors project proposals, and reviews project documents for compliance. Serves as a focal point for administrative coordination of programme/project implementation activities.
Key Responsibilities
- Assists in the coordination of programme/project planning and preparation.
- Monitors status of programme/project proposals and receipt of relevant documentation.
- Compiles, summarizes, and presents basic information/data on specific programmes/project and related topics or issues.
- Reviews project documents, especially cost plans/budgets, for completeness and compliance.
- Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.
- Serves as focal point for administrative coordination of programme/project implementation activities.
- Compiles, summarizes and enters data on project delivery; drafts related status reports.
- Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
- Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, workshops; handles routine administrative tasks.
- Provides guidance/training to new/junior staff.
- Performs other duties as assigned.
Required Experience
A minimum of five (5) years of experience in programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to three (3) for candidates who possess a first-level university degree or higher. Out of the five years, at least one (1) year of experience working on Enterprise Resource Planning (ERP) systems such as Umoja is desirable.
Qualifications
High school diploma or equivalent.
