Overview
The ICRC Protection (Forensic) Unit seeks an Administrative Assistant in Kyiv to ensure efficient office operations, coordinate communication, manage documentation, organize meetings, and provide administrative support for field activities and departmental processes.
Key Responsibilities
- Provide administrative and operational support to the Forensic Department and its activities.
- Manage incoming and outgoing correspondence, mail, phone calls, and visitors.
- Maintain accurate electronic and paper filing systems, including Teamspace and other information management tools.
- Coordinate communication and information flow within the department and with internal and external stakeholders.
- Organize meetings, workshops, trainings, and field-related events, including logistics, travel, accommodation, and participant coordination.
- Support administrative and financial processes, including invoices, working advances, service requests, and budget-related follow-up.
- Coordinate office operations, including office supplies, contact databases, and liaison with support departments (Logistics, ICT, HR, Administration, Welcome, etc.).
- Provide administrative support for field activities, staff onboarding, and preparation of briefing materials.
- Assist with reporting, data collection, document preparation, and unofficial translations as required.
Required Experience
Minimum of two years of proven experience in secretarial, administrative, or office support roles
Qualifications
High school diploma or equivalent education/training
