Overview
Provides office support and administrative functions within the African Centre for Statistics. The role involves responding to correspondence, managing schedules, and preparing materials.
Key Responsibilities
- Performs a wide range of office support and administrative functions.
- Responds or drafts responses to routine correspondence and other communications.
- Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
- Researches, compiles and organizes information and reference materials from various sources for reports.
- Screens phone calls and visitors; responds to moderately complex information requests and inquiries.
- Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
- Assists in the preparation of presentation materials using appropriate technology/software.
- Maintains calendar/schedules; monitors changes and communicates relevant information.
- Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
- Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports.
- Handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
- Performs general administrative tasks (arrangements for meetings and other events, reservations, to include preparing and/or processing administrative requests/documents).
- Maintains files (both paper and electronic) and databases for work unit.
- Assists with the collection and analysis of data as well as preparation of reports.
- Assists with updating information material.
- Performs other duties as assigned.
Required Experience
A minimum of three years of experience in general office support or related area is required. 1 year or more of experience in data analytics or related area is desirable.
Qualifications
High school diploma or equivalent is required.
