ADMINISTRATIVE ASSISTANT, G6

Overview

The Administrative Assistant (G6) role supports the UN Resident Coordinator's Office in Pohnpei, FSM, by managing human resources, budget, finance, and general administrative tasks to ensure efficient operations.

Key Responsibilities

• Initiate, review, process, and follow up on human resource activities including recruitment, placement, and performance appraisals.
• Respond to staff inquiries regarding entitlements and administrative procedures.
• Monitor staffing tables and prepare statistical data.
• Assist in the preparation and review of financial and human resource proposals.
• Monitor expenditures and prepare budget adjustments.
• Draft routine correspondence and coordinate with service units.
• Perform other administrative duties such as managing operational travel, accounts, and office technology.
• Assist with data collection, analysis, and presentation.
• Act as secretariat for the UN Operations Management Team.
• Assist with day-to-day administration of contracts with external contractors.
• Audit contractor invoices and process payments.

Required Experience

A minimum of seven (7) years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree. Work experience with an Enterprise Resources Planning (ERP) system, such as Umoja or similar is desirable. Work experience with the United Nations or similar international organization is desirable. Work experience of one (1) year or more in data analytics or related area, is desirable.

Qualifications

Completion of High school diploma or equivalent is required. Additional certification in any of the following areas: administrative services, finance, accounting, audit, human resources or related area is desirable.

Other Details