Overview
Provides substantive and administrative support in managing priorities and workflow for a manager and work unit, and serves as a communications link between the supervisor and senior staff.
Key Responsibilities
- Assists in the overall administration of the Office of the Director.
- Compiles and analyzes basic data from a variety of sources.
- Serves as a communications link between supervisor and senior staff.
- Takes full responsibility for time management and scheduling on behalf of manager.
- Undertakes representational duties on behalf of the manager.
- Screens and prioritizes all incoming correspondence.
- Researches, compiles and summarizes background materials.
- Independently handles a wide range of complex information requests and inquiries.
- Supports the manager in presentations to intergovernmental bodies and other meetings.
- Establishes/improves administrative procedures and systems.
- Organizes official receptions, meetings, etc.
- Prepares, processes and classifies confidential information.
- Exercises quality control function for all outgoing documents.
- Uses standard word processing package to produce a wide variety of large, complex documents and reports.
- Manages, updates and further develops internal databases.
- Assists with the collection and analysis of data.
- Assists with visualizations and updating information material.
- Performs other duties as assigned.
Required Experience
A minimum of Seven years of experience in Administration, general office support or related area is required. 1 year or more of experience in data analytics or related area is desirable. Experience in office management and support to organization of conferences and workshops is desirable. Knowledge of International Organizations human, financial and physical management solutions such as ERP systems is desirable. Equivalent combination of education and relevant administrative experience is desirable.
Qualifications
High school diploma or equivalent is required
