Administrative Assistant, G6

Overview

The Administrative Assistant, G6 role supports the UN Resident Coordinator's Office (RCO) by performing a range of administrative, financial, and human resources functions.

Key Responsibilities

• Initiates, reviews, processes, and follows up on human resource activities.
• Responds to staff inquiries regarding entitlements and administrative procedures.
• Monitors staffing tables and prepares statistical data.
• Assists in the preparation and review of financial and human resource proposals.
• Monitors expenditures and prepares adjustments.
• Drafts routine correspondence and coordinates with service units.
• Performs other administrative duties as required, including operational travel, vendor payments, and office technology maintenance.
• Assists with data collection, analysis, and preparation of presentations and reports.
• Assists in preparing logistics for meetings and events.
• Assists in preparing minutes and final editing of documents.
• Assists with day-to-day administration of contracts with external contractors.
• Audits contractor invoices and processes payments.

Required Experience

A minimum of seven (7) years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree. Work experience with an Enterprise Resources Planning (ERP) system, such as Umoja or similar is desirable. Work experience with the United Nations or similar international organization is desirable. Work experience of one (1) year or more in data analytics or related area, is desirable.

Qualifications

Completion of High school diploma or equivalent is required. Bachelors or advanced university degree in business administration, office management, communication or related fields would be an advantage. Additional certification in any of the following areas: administrative services, finance, accounting, audit, human resources or related area is desirable.

Other Details