Overview
Provides programme, administrative, and logistical assistance to the Programme Team for smooth programme implementation, reporting to the Head of Programmes.
Key Responsibilities
- Provide administrative and logistical support for programme formulation and management, including work plans, budgets, and fund tracking.
- Support executing partners on routine delivery and reporting.
- Assist with programme/project audits and implementation of recommendations.
- Gather and compile data for documents, guidelines, speeches, and position papers.
- Provide administrative support for financial management, including project creation, budget revisions, and financial close.
- Monitor and prepare programme/project budgets and finances, and prepare FACE forms.
- Process payments for consultants and suppliers.
- Create requisitions and register good receipts in the Quantum system.
- Undertake logistical, administrative, and financial arrangements for meetings, workshops, events, and missions.
- Make travel arrangements for the Programme Team.
- Draft meeting minutes.
- Assemble briefing materials and prepare presentations.
- Organize and coordinate filing of documents and maintain mailing lists.
- Organize, compile, and process documentation and information from donors and the programme team for databases and documents.
- Provide administrative support for organizing trainings on programme and operations issues.
- Perform other duties as deemed necessary.
Required Experience
- At least 5 years of progressively responsible experience in administrative or programme management/support is required.
- Experience in working in a computer environment using multiple office software packages is required.
- Experience in the use of ERP systems, preferably Oracle Cloud, is desirable.
- Experience in supporting a team is desirable.
Qualifications
- Completion of secondary education is required.
- Bachelor’s degree in business or public administration is desirable.
