Overview
Provide executive administrative support to the UN Women Country Representative/Deputy Representative, managing information flow and ensuring timely action and compliance with deadlines.
Key Responsibilities
- Manage the Country Representative’s calendar and schedule of appointments and meetings.
- Arrange travel and hotel accommodations for the Country Representative.
- Answer and screen calls for the Country Representative.
- Maintain roster of Country Office contacts.
- Provide administrative support for meetings, events, and workshops.
- Organize and attend meetings, prepare minutes and summaries.
- Assemble briefing materials and prepare PowerPoint presentations.
- Facilitate flow of information and communication.
- Review, prioritize, and route correspondence.
- Take proactive follow-up action and keep the Country Representative informed.
- Respond to and/or direct inquiries to appropriate units.
- Draft routine correspondence and interoffice circulars.
- Maintain and organize up to date files.
- Ensure safekeeping of confidential materials.
- Facilitate the Country Representative’s interaction with external partners.
- Meet and greet officials/visitors.
- Ensure protocol matters and coordinate logistical arrangements for visits.
- Provide administrative support for knowledge management and sharing.
- Build and share knowledge and experience related to administrative and operations support.
- Perform other duties as deemed necessary.
Required Experience
At least 5 years of progressively responsible experience with administrative, secretarial, or programme experience; Experience in the use of computer applications and software packages such as Microsoft Office, and web-based management systems; is required; Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Qualifications
Completion of secondary education required. Bachelor’s degree in business administration or public administration is an asset.
