Overview
The Partnership Finance Coordinator is responsible for managing all financial aspects of partnerships within an Area Office, providing financial information, technical support, and inputs to planning, accounting, and reporting processes.
Key Responsibilities
- Responsible for partner financial reporting and record keeping procedures.
- Responsible for preparing tracker of partner financial reports and maintaining fund status.
- Responsible for review of partner proposal budgets and amendments ensuring internal sign-off process is followed.
- Lead the review of partner financial reports in collaboration with programme teams and ensure compliance with SCI and donor requirements.
- Review SCI records ensuring that partner financial reporting is up to date and properly maintained.
- Work closely with Awards & Partnership and Programmes Operations for timely and quality inputs on the partner’s and award trackers, payment schedule, forecasting and analysis
- Responsible for checking Partner Advance Payments to ensure correct coding, completion of documentation with high data quality and posting them in Agresso.
- Ensure partner reports are received, reviewed and posted in the system in a timely manner.
- Responsible for partner expenses forecast each month and ensuring sufficient funds are available with partners to conduct activities.
- Support Finance Manager in main office for transfer of funds to partners in line with SCI policies.
- Support the Organizational Capacity Assessment process and ensure partners are able to meet SCI and donor financial management requirements.
- Ensure capacity gaps and weaknesses are identified and work with key stakeholders to ensure appropriate mitigation measures are in place.
- Work with partnership team to ensure that organizational development plans are in place, and take a leading role in all capacity building for partners in financial systems and process
- Visits to partners to provide guidance and mechanism to develop and maintain a robust financial system, controls to ensure efficiency, reliability and transparency of financial data in accordance with SCI guidelines.
- Represent Finance department in the BvA and ARM meetings while ensuring that actions are addressed.
- Produce and improve existing partner financial analytical resources to feed into EAO Master. Budget and actively monitor and flag potential deviations and risks of financial performance.
- Representing finance in tender committee meetings as delegated by management.
- Focal person for partners of East Area Office for all financial management matters.
- Oversee Finance Management of East Area Office during absence of the Staff members
- Working closely with Area Management and systems owners (Agresso, Unit4, PRIME) to ensure uninterrupted and timely payments.
- Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with SCI Financial policies.
- Maintain regular communications with all members of Area office and ensure that timely and complete financial support is provided.
- Identify learning and training opportunities for Finance staff.
- Support partner financial risk assessments and ensure that identified risks are appropriately documented, monitored and mitigated in coordination with relevant stakeholders.
- Lead financial capacity strengthening initiatives for partners, including coaching, mentoring and delivering training on SCI financial policies, procedures and donor compliance requirements.
Required Experience
- Minimum 3 years of experience in finance, grants finance, or partner financial management.
- Experience of working with partners, sub-grantees, or local organizations, including financial monitoring and compliance.
- Knowledge of donor compliance requirements and financial management standards within humanitarian or development programmes.
- Experience in building the capacity of partners and providing financial guidance and support.
- Experience of working for emergency responses .
Qualifications
Bachelor's degree in finance, Accounting, Business Administration, Economics, or a related field.
