Overview
Provides office support and administrative functions within the Human Resources Section. Responsible for managing correspondence, organizing information, and supporting meetings and administrative tasks.
Key Responsibilities
- Performs office support and administrative functions.
- Responds to and drafts correspondence.
- Monitors processes and schedules related to unit outputs.
- Researches, compiles, and organizes information.
- Generates statistical and other reports.
- Proofreads and edits documents.
- Screens phone calls and visitors.
- Provides secretarial, administrative, and logistics support to meetings.
- Assists in website maintenance.
- Assists in preparing presentation materials.
- Maintains calendars/schedules.
- Performs data entry and extraction.
- Reviews, records, and distributes mail.
- Updates and maintains distribution lists.
- Performs general administrative tasks.
- Maintains files and databases.
- Assists in providing software and office equipment support.
- Provides guidance to less experienced staff.
- Collects and analyzes data to identify trends.
- Assists with data analysis and preparation of presentations/reports.
- Assists with visualizations and updating information material.
Required Experience
At least two (2) years of experience in general office support or related area is required. The minimum years of relevant experience is reduced to zero (0) for candidates who possess a first-level university degree or higher. Experience using ERP systems, such as PeopleSoft, SAP or other, to manage HR processes is desirable. Experience in maintaining and supporting the creations reports, information management, or related area is desirable. One (1) year or more of experience in data analytics or related area is desirable.
Qualifications
High school diploma or equivalent is required.
