Overview
The Partnership Coordinator is responsible for implementing a strategic framework and dedicated systems to strengthen partnerships with local actors, national authorities, civil society organisations, the private sector, research institutions, and other local stakeholders across Syria.
Key Responsibilities
- Lead in facilitating the development, implementation and continuous assessment of DRC Syria's localisation strategy and roadmap.
- Promote DRC Syria’s localization vision with DRC staff and partners and support staff with its implementation.
- Participate in relevant country-level and regionally relevant partnerships and localisation working groups.
- Stay up to date on current trends in partnerships and localisation national and regional practices and share learning.
- Coordinate with external agencies working with the same partners or partners in the same sectors or locations.
- Lead the DRC Syria Country Office in developing systematic approaches to identify and pursue strategic partnerships.
- Work across departments to develop systems and policies that are supportive of the Localisation Strategy.
- Define a standard framework of roles and responsibilities across all DRC Syria’s departments for partnership engagement, management and coordination.
- Input into strategy development of various sectors to include plans and targets on programme models that include local partners.
- Support Technical Coordinators to work with duty bearers and newly established coordination and government ministries.
- Prepare high-quality portfolio reports and capacity statements.
- Act as the main liaison for partners on administrative and strategic issues.
- Establish and maintain a partnership database of the local actor landscape and potential partners.
- Facilitate the signing of Sub-Grant Agreements (SGAs).
- Assures that all partnership processes, from vetting to closure, are handled with professional excellence.
- Establish and facilitate regular partnership review and feedback sessions.
- Coordinate monitoring activities related to partners’ project implementation internally in DRC.
- Coordinate and maintain the partnership portfolio.
- Maintain high-quality data in DRC’s Dynamics and SharePoint systems.
- Ensure that DRC Dynamics is continually updated.
- Roll out and/or adapt global DRC partnership tools that support partnership management.
- Lead initiatives to improve partnership practices.
- Coordinate across teams to carry out partner organizational capacity assessments and analyse assessments jointly with partners.
- Develop capacity development plans to support partners to address priority gaps identified.
- Coordinate cross-departmental support to provide mentoring, peer-to-peer exchange, and technical coaching.
- Review existing partnerships resources and identify additional needs.
- Track the progress of institutional strengthening initiatives.
- Promote relationships of mutual respect and mutual learning with partners.
- Support DRC Syria staff to establish and maintain a partnership database.
- Liaise with Grants Management, Technical Coordinators and Support teams to support the design of partners’ programming.
- Ensure partners involvement in strategic planning, programme design, and proposal/concept note development.
- Ensure that local partners are meaningfully included in the very first stages of the project cycle.
- Coordinate and facilitate participatory project design workshops.
- Continuously monitor and develop relevant accountability initiatives.
- Ensure compliance with internal and external reporting requirements.
- Lead on proposal development for funding opportunities directly related to partnerships and localisation.
- Work with the Grants team to ensure that partnership tools and financial standards meet donor requirements.
- Provide input for monthly, quarterly and annual donor reports as needed.
- Take responsibility for donor reporting deadlines.
- Support the coordination, compilation, and review of donor narrative reports.
- Coordinate with MEAL team reporting of indicator tracking table and MEAL related donor outputs.
- Facilitate the administration of grants management processes.
- Promote quality information management by maintaining an up-to-date filing system on SharePoint.
- Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility.
- Accountable for making significant decisions on what the unit does.
- Perform other duties as directed by the HoP.
Required Experience
- At least 5 years’ experience in relevant field in an INGO or other humanitarian actor
- At least 3 years’ experience with project or programme oversight and proven organizational skills
- Good knowledge of relevant donor compliance regulations
- Significant experience dealing with national partners and local/government authorities
- Professional background in working with internally displaced persons and/or refugees
- Significant experience in training and liaising with national NGOs
- Experience working in multicultural work settings
Qualifications
• Advanced degree in political science, international development, economics or other relevant field desirable.
