Overview

Provide support to Country programme implementation by planning, budgeting, and monitoring processes. Facilitate incoming missions and administer travels for programme staff and partners.

Tasks Summary

• Provide support to Country programme implementation by planning, budgeting, and monitoring processes.
• Facilitate incoming missions and administer travels for programme staff and partners.
• Maintain filing system for Country Office programmes and projects.
• Drafts correspondences on programme-related issues.
• Facilitate logistic support and security related issues for staff, UNVs and consultants.
• Summarize information and draft contributions to reports, papers, technical notes.
• Prepare and maintain records documents and control plans for the monitoring of project/programme implementation.
• Keep the Country Office informed by providing relevant information, reports or status updates.
• Support the Assistant Rep and programme officers in organizing programme-related meetings.
• Coordinate preparation of agenda and necessary documentation for meetings, workshops and conferences.
• Document meetings related to programme by meeting minutes and follow up on action plans.
• Support the logistics and financial aspects of programme-related events, meetings, workshops, and advocacy activities.
• Perform other support duties as required.

Experience Requirements

• 5 years previous relevant experience.
• Previous experience in the UN an advantage.
• Strong interpersonal and organizational skills.
• Computer literacy - Word, Excel, Power-point, etc.
• Good knowledge of Quantum or other ERP system.
• Good writing and communication skills.
• Demonstrated ability to work in a team environment.

Qualification Requirements

• Completed secondary level education required.
• First level university degree in public administration, finance, or economics desirable.

Other Details

Languages Required: • Fluency in Portugues

Languages Preferred: • Working knowledge in English • Knowledge of other official UN languages and/or local language of the duty station is desirable.