Overview

The Senior Administrative Assistant will provide administrative support to the office where the position is located.

Tasks Summary

• Assist in interpreting and processing of entitlements, issuance of contracts and maintenance of various personnel records and files.
• Attend meetings on day-to-day admin matters; administer the movement of UNHCR staff members and monitor their attendance records, leave plans, overtime and visa requirements.
• Search office files and records relating to a variety of topics for information and reference.
• Assist in requisition of office supplies, equipment and arrange for distribution together with the appropriate inventory records.
• Assist in administrative formalities related to travel arrangements and issuance/ renewal of visas, licences, travel arrangements and other similar documents.
• Draft correspondence and reports, as required, on general administrative or specialized tasks.
• Arrange appointments and maintain supervisor's calendar, receive visitors, place and screen telephone calls and answer queries with discretion.
• Assist the management to organise and run UNHCR Office and Residential compounds.
• Facilitate various official missions of UNHCR staff and other persons of concern to UNHCR.
• Prepare attestations and certificates required by the staff members for signature of senior officer.
• Assist in processing MIP and various other claims by UNHCR staff and other clients of UNHCR.
• Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility.
• Perform other related duties as required.

Experience Requirements

• 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher.
• Previous experience in business administration, finance, office management and human resources or other related fields.
• Experience with information technology systems and tools.
• Experience working in a multicultural environment.
• Experience working with the United Nations or other international organisations, and knowledge of UNHCR administrative and financial rules, procedures, and processes, are an advantage.

Qualification Requirements

• Certificates and/or Licenses: Business Administration, Finance, Office Management, Human Resources, or other related field.