Overview
Provide comprehensive administrative and executive support to the Division Director and management teams, ensuring operational excellence and seamless coordination.
Tasks Summary
- Provide high-level executive and administrative support to the Division Director.
- Manage complex calendars, travel, priorities, and competing demands.
- Exercise sound judgment, discretion, and confidentiality in handling sensitive matters.
- Independently respond to a broad range of inquiries and ensure timely follow-through on management decisions.
- Prepare and quality-assure high-level briefings, correspondence, presentations, and meeting records.
- Serve as a key liaison with senior officials, government counterparts, development partners, and internal teams.
- Coordinate regional schedules, senior visits, missions, and key activities across country offices.
- Maintain integrated calendars and support regional planning.
- Lead coordination of logistics and documentation for senior management visits, Annual and Spring Meetings, and other high-level engagements.
- Provide functional leadership to ACS staff in the Manila office.
- Serve as focal point for Bank-wide and regional ACS initiatives and information sharing.
- Support ACS effectiveness through coordination of workloads, back-up arrangements, onboarding support, and knowledge sharing.
- Coordinate with Operations and Resource Management teams to support efficient office administration, workspace planning, and service delivery.
- Contribute to a collaborative, client-focused front office environment and the smooth day-to-day functioning of the management office.
Experience Requirements
At least 8 years of relevant experience, preferably in international development organizations or similar environments.
Qualification Requirements
Bachelor’s degree
