Overview
The Information Management Assistant will be responsible for archives and records management, document handling, and quality control within the United Nations Joint Staff Pension Fund-Pension Administration.
Tasks Summary
- Facilitate periodic transfer of scheduled records into archives.
- Oversee records accessioning operations.
- Oversee records center operations.
- Oversee disposals.
- Oversee contractually stored records.
- Oversee archival arrangement and description operations.
- Undertake archival arrangement and description projects.
- Oversees reference and research operations.
- Provide curatorial and database management for artworks and archival photograph collections.
- Coordinate access and declassification reviews.
- Conduct research and document retrieval.
- Coordinate the ordering, tracking, and delivery of documents.
- Maintain and report on service statistics and workload metrics.
- Manage and monitor multiple document intake channels.
- Perform quality control and validation of incoming separation documents.
- Liaise with member organizations and clients for documentation.
- Ensure all required supporting documentation is compliant.
- Guide and supervise more junior General Service staff.
- Provide administrative support for Section and Unit Chiefs.
- Assist with the collection and analysis of data.
- Assist with visualizations and updating information material.
Experience Requirements
A minimum of seven years of experience in archives, electronic records management or related area is required. The minimum years of relevant experience is reduced to five for candidates who possess a first level university degree or higher. Experience in performing transactions using ERP systems, such as IPAS or similar systems, is required. Experience in the field of pension administration is desirable. Experience within the United Nations common system is desirable. At least one year experience in data analytics or related area is desirable.
Qualification Requirements
High school diploma or equivalent is required.
