Overview

The Information Management Assistant is responsible for supporting the Records Management and Quality Control Unit in managing archives, records, and documents, ensuring compliance and facilitating access.

Tasks Summary

• Facilitates periodic transfer of scheduled records into Archives.
• Oversees records accessioning operations.
• Oversees records center operations.
• Oversees disposals.
• Oversees contractually stored records.
• Oversees archival arrangement and description operations.
• Undertakes archival arrangement and description projects.
• Oversees reference and research operations.
• Provides curatorial and database management for artworks and archival photograph collections.
• Coordinates access and declassification reviews.
• Conducts research and document retrieval.
• Coordinates ordering, tracking, and delivery of documents.
• Maintains and reports on service statistics and workload metrics.
• Manages and monitors multiple document intake channels.
• Performs quality control and validation of incoming separation documents.
• Liaises with member organizations and clients for documentation follow-up.
• Ensures supporting documentation compliance.
• Guides and supervises more junior General Service Staff.
• Provides administrative support.
• Assists with data collection, analysis, and preparation of presentations and reports.
• Assists with visualizations and updating information material.

Experience Requirements

• A minimum of 7 years of experience in archives, electronic records management or related area is required. The minimum years of relevant experience is reduced to five for candidates who possess a first level university degree or higher.
• Experience in performing transactions using ERP systems, such as IPAS or similar systems, is required.
• Experience in the field of pension administration is desirable.
• Experience within the United Nations common system is desirable.
• At least one year experience in data analytics or related area is desirable.

Qualification Requirements

High school diploma or equivalent.