Overview

Contributes to effective programme administration, budget formulation, implementation, monitoring, and safeguarding of financial resources. Accurately prepares reports and liaises with internal and external parties.

Tasks Summary

• Reviews project documents, cost plans/budgets for completeness and compliance.
• Verifies fund availability and ensures necessary approvals for budget revisions.
• Drafts correspondence on budget issues and prepares periodic reports.
• Assists in developing draft legal agreements for projects.
• Uploads endorsement document packages to the GEF portal.
• Assists in reviewing expenditure reports from Executing Agencies.
• Assists in reviewing final financial and audit reports.
• Assists in financial closure of projects.
• Researches and compiles data for expenditure analysis.
• Prepares pre-commitments and commitments in UMOJA.
• Assists in the issuance of allotments.
• Reviews draft reports for accuracy and compliance.
• Assists in review and finalization of cash advance requests.
• Verifies and prepares payments to third parties, commercial entities, and consultants.
• Assists with payment queries.
• Reviews incoming payment instructions.
• Prepares payments for disbursement.
• Dispatches payment instructions and provides remittance advices.
• Notifies payees of payment status.
• Organizes and schedules meetings and prepares briefing notes and minutes.
• Drafts routine correspondence on financial and budget matters.
• Performs other related duties as assigned.

Experience Requirements

• A minimum of five (5) years progressive working experience in finance or budget or project administration or accounting is required.
• The minimum years of relevant experience is reduced to three (3) years for candidates who possess a first level university degree.
• Experience working with Enterprise Resource Platform (ERP) such as UMOJA is required.
• Experience in the budgeting process, analyzing financial data and donor reporting is required.
• Experience in Global Environment Facility (GEF) project/grant management, budgeting, accounting, and financial management is desirable.
• Experience in the UN (or similar international organization) financial rules and regulations and the IPSAS accounting standards is desirable.
• Work experience of one (1) year or more in data analytics or related area is desirable.

Qualification Requirements

• High school diploma or equivalent.
• A professional qualification in an accounting or finance related subject is required.
• Certification as a Certified Public Accountant (CPA), Chartered Accountant (CA) or Equivalent is required.