Overview

The internship provides general administrative support across multiple administrative units to contribute to the smooth day-to-day functioning of the office.

Tasks Summary

• -Provide general administrative support across all administrative areas.
• -Assist the Human Resources Unit with Affiliated Personnel, onboarding processes, and record-keeping.
• -Support the Finance Unit with filing of supporting documents, and follow-up on administrative transactions.
• -Assist the Procurement Unit with preparation of comparative charts, vendor coordination, and monitoring of procurement processes.
• -Support General Services Unit with office logistics, asset management, and coordination of maintenance, service requests and conferences/events.
• -Support IT Unit with the resolution of basic Information Technology issues.
• -Administrative support is provided to the Security Committee and the Newsletter Committee.
• -Support with visas processes.
• -Support for protocol-related activities.
• -Assist in organizing meetings, events, and official activities.
• -Maintain organized electronic and physical filing systems.
• -Prepare drafts of reports, presentations, and official correspondence.
• -Perform any other administrative tasks as assigned.

Experience Requirements

Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.

Qualification Requirements

The basic education required is HS Diploma. Applicants must meet one of the following requirements (a or b): (a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent). Applicants must have good knowledge of standard software applications, especially MS Word, MS PowerPoint, MS Excel, SharePoint, Canva and MS Teams. Currently enrolled in or recently completed a university degree in Business Administration, Human Resources, Management, Public Administration, Finance, Accounting, Systems Engineering, Computer Science, Information Technology, Event Coordination, Logistics, Travel Administration, Hospitality Management, Tourism or a related field is required. Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme.

Other Details

Languages Required: Fluency in spoken and written Spanish or English is required for the internship.

Languages Preferred: Ability to design surveys and polls is desirable.

Contract Duration: 6 months

Work Modality: in-person full- time basis

Remuneration: The internship is not paid.