Overview
The Senior Officer, Administration is responsible for managing office administration services and functions, including organizing reports, managing budgets, and supporting events. The role also involves deputizing for the Senior Management Services Manager in legal, logistics, and security aspects.
Tasks Summary
- Managing whole Admin functions and fleet function.
- Ensuring to update and implement administration procedures.
- Corresponding as required to the Asia Pacific Regional office (Admin).
- Managing admin staff on all administration tasks.
- Deputizing the Senior Management Services Manager liaising with Government Ministries for updating the policies and procedure for visa and travel authorizations.
- Ensuring draft, negotiate and control the issuing of contracts.
- Supporting and providing advisory to the admin team in coordination and negotiation of residence lease for the delegates.
- Supervising Admin Officer for housing affairs.
- Ensuring that admin team keeping documentation to full audit trail standards and provide advice/ negotiate contracts.
- Arranging management/executive meetings and follow up on the decisions made.
- Managing Admin staff record and register for incoming and outgoing correspondence.
- Monitoring and supervising the admin team is managing the Delegates visa application/ extension and travel permit request.
- Ensuring to supervise the admin team to accurate and register the assets and inventories data.
- Providing technical advisory to the admin team for the procurement of office supplies/ equipment/ furniture and services.
- Providing technical advisory for the fleet team for strategic fleet management.
- Coordinating with Security team for the security assessment for the delegates’ accommodation.
- Ensuring Managing fleet services for Federation delegation in the Country are well managed.
- Ensuring to support and provide the technical coordination with procurement officer for the delegation’s procurement.
- Ensuring the procurement plan are well implement.
- Coordinating the schedule of appointments, meetings and other business duties.
- Liaising and close coordination with Myanmar Red Cross on administrative relevant issues.
- Monitoring deadlines and ensure timely submission of deliverables for all admin functions.
Experience Requirements
- Minimum of 5 years of experience in a similar role, preferably in an international organization or governmental setup is required.
- Minimum 3 years experiences in Logistics/Fleet Management is required.
- Experience of managing and supporting staff is required.
- Relevant professional experience in administration & secretarial work is required.
- Familiarity with Myanmar's political, cultural, and economic landscape is advantageous is required.
- Experience of working with partner is preferred.
- Ideally be familiar with the Red Cross Red Crescent Movement is preferred.
Qualification Requirements
- University degree or equivalent professional experience in Business Administration is required.
- Qualification in development studies, business administration or a related area is preferred.
