Overview
Provides assistance in trust fund management and implementation, including budget preparation, expenditure monitoring, and financial reporting. Supports Programme Managers in donor project proposals and ensures compliance with UN rules and regulations.
Tasks Summary
- Provides full range of assistance in trust fund management and implementation.
- Responsible for preparation of cost estimates and budget documents.
- Monitors budget implementation/expenditures and recommends reallocation of funds.
- Prepares and coordinates remittances to partners.
- Ensures pledges, contributions and expenditures are recorded in compliance with UN rules and regulations.
- Grants Management functions in Umoja include ensuring correct structure for grants, releasing budgets and recording implementing partner expenditures.
- Contributes in the analysis, summary and presentation of information on trust fund projects.
- Assists in establishment and closure of trust funds and projects.
- Maintains database, updating contributions, interest income and commitments.
- Works closely with donor counterparts in finalization of contribution agreements.
- Prepares and monitors submission of substantive and financial reporting.
- Analyzes financial reports in preparation for recording expenditures.
- Coordinates with the Accounts Division in connection with donor contributions and Umoja transacting.
- Prepares interim and final financial statements for approval.
- Maintains the trust funds' database and creates status reports.
- Acts as Certifying Officer for the accounts of the office.
- Reviews requisitions for goods and services to ensure correct commitment items and availability of funds.
- Drafts or prepares correspondence in response to financial and budget inquiries.
- Provides guidance, training and supervision to junior general service staff.
Experience Requirements
- A minimum of ten years of experience in finance, budget, accounting, administrative services is required. The minimum years of relevant experience is reduced to 8 for candidates who possess a first-level university degree or higher.
- Experience in grant-management and trust-fund management including reporting to donors and governing bodies is required.
- Experience in certifying and approving documents in ERP systems such as SAP, Umoja or similar application is required.
- Experience with preparing internal and external audit responses and budget committee inquiries is required.
- Experience in reviewing and approving budget and finance components of project proposals is required.
- Experience in maintaining and ensuring financial data quality of complex project databases for programme management is desirable.
Qualification Requirements
High school diploma or equivalent is required.
