Overview

Provides clerical and administrative support in the development and administration of technical cooperation programmes and projects.

Tasks Summary

• Screen incoming mail and draft replies on non-technical aspects.
• Keep track of pending matters and follow up with other offices on deadlines.
• Respond to moderately complex information requests and inquiries.
• Draft routine correspondence and proofread documents.
• Consult to clarify the application of financial procedures and rules.
• Retrieve information on administrative matters and/or TC projects from SAP modules.
• Initiate and follow up on actions related to recruitment, experts, training, study tours, and payments using SAP.
• Perform administrative tasks such as arrangements for meetings and events.
• Prepare requests/documents such as requisitions, purchase orders, and travel authorizations.
• Maintain an up-to-date filing system and databases.
• Perform any other related duties as assigned.

Experience Requirements

• A minimum of six (6) years of work experience in the relevant field of the post, is required.
• Experience in office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• Experience in providing support to managerial/professional staff and using administrative skills, is desirable.
• Experience/proficiency in using Microsoft Office (Outlook, Word, Excel and PowerPoint), internet, is required.
• Experience with SAP or similar ERP software is desirable.

Qualification Requirements

• Completed higher secondary education, high school diploma or equivalent is required.
• Formal secretarial/clerical training or equivalent is desirable.
• Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a higher degree education (including first university degree or equivalent diploma and/or master’s degree), in a relevant field to the post.

Other Details

Languages Required: Fluency in written and spoken English and Hindi is required.

Languages Preferred: Fluency and/or working knowledge of another official UN language is an asset.

Contract Duration: Fixed Term

Work Modality:

Remuneration: Indicative Minimum Net Annual Salary: 906,611 INR