Overview
The Procurement Assistant will support the administrative and procurement implementation of projects and initiatives for UN-Habitat in Brazil, reporting to the Head of Brazil Office.
Tasks Summary
- Support administrative implementation of projects and initiatives.
- Support procurement processes for goods, services, and works.
- Plan, manage, and monitor procurement activities.
- Support preparation of procurement documentation.
- Support procurement planning with teams.
- Help vendor sourcing, market research, and supplier evaluations.
- Monitor contract implementation.
- Maintain procurement records.
- Provide guidance on procurement procedures.
- Identify procurement risks and propose mitigation measures.
- Contribute to continuous improvement of procurement processes.
- Assist in budget planning, monitoring, and revisions.
- Support and follow up on financial transactions.
- Maintain financial and administrative records.
- Organize and archive project administration documents.
- Support teams through audits and compliance checks.
- Monitor financial reporting timelines and contribute to financial reports.
- Support audits and financial reviews.
- Be responsible for inventory and warehouse management.
- Write official letters in Portuguese.
- Be responsible for keeping information organized and accessible.
- Participate in missions as requested.
- Carry out other activities requested by the Head of Office and/or Program Officer.
- Prepare reports to partners and internal reports.
- Perform other duties requested by the supervisor.
- Complete indicated courses and training activities.
- Comply with United Nations security mechanisms.
Experience Requirements
- A minimum of three (3) years of experience in program implementation and projects in public administration or international organizations, administrative and financial issues, and/or related areas is required.
- Demonstrated experience in administrative and finance is required.
- Work experience within the United Nations System is desirable.
- International experience is desirable, particularly in the field of international cooperation for development, urban development, and project management.
Qualification Requirements
• Bachelor’s degree in International Relations, Public Administration, Administration, Economics, or related fields is required, or additional three (3) years of relevant experience to the post, beyond the requirement.
