Overview
Provides administrative and logistical support for programme implementation activities, including event planning, document review, and financial transactions. Supports the coordination of project activities and ensures compliance with operational processes.
Tasks Summary
- Provide support in the coordination of activities, events planning, and preparation work for the programme.
- Review and ensure the completeness, coherence, accuracy, quality, and compliance of documents, cost plans/budgets, terms of reference, letters, rosters of participants, official travel of external experts, and procurement offer reviews.
- Serve as focal point for administrative and logistical coordination of programme implementation activities.
- Support on administrative actions, such as travel arrangements, training/study tours, authorization of payments, procurement of goods and services, including carrying out standard administrative transactions in UMOJA (SAP).
- Support in drafting and updating reports, briefing notes, graphic and statistical summaries, accounting spreadsheets.
- Support in general office assistance; respond to complex information requests and inquiries.
- Maintain files/records as per UN rules and regulations, for audit purposes.
- Maintain clear filing system as aligned with HQ team file sharing practices and standards.
- Liaise with relevant parties, including officials in country offices, implementing agencies, Resident Representatives, National/Programme Coordinators, and HQ teams.
- Perform other duties as required.
Experience Requirements
A minimum of five (5) years of relevant experience in project administration and/or technical cooperation project implementation. The minimum years of relevant experience can be reduced to three (3) for candidates who possess a first-level university degree or higher. Experience working with an Enterprise Resources planning system (UMOJA, SAP, Oracle or other) strongly desirable. Experience working in development programme/projects in the United Nations system desirable. Experience working with national and/or international agencies, liaising with vendors, clients and other stakeholders is an asset.
Qualification Requirements
High school diploma or equivalent. A first-level university degree or higher.
