Executive Assistant

Overview

The Executive Assistant will provide comprehensive administrative and office support to the Executive Director's office, acting as a core member of the Front Office team and supporting research-related assignments.

Tasks Summary

• Serve as an assistant to the office of the Executive Director and work seamlessly as a team with a Research Assistant.
• Serve as a point of contact for the office of the Executive Director for internal and external clients.
• Work with a high level of discretion and diplomacy in setting and managing priorities and workflow.
• Independently respond to extensive and diverse external/internal inquiries and general requests.
• Prepare documentation for various Board Meetings, Board Committee Meetings, retreats, and operational travel.
• Ensure efficient functioning of the Executive Director's Office and work jointly with the World Bank Group Corporate Secretariat on personnel issues.
• Plan and organize operational travel itineraries and process trip reports and representational expenses.
• Prepare the program of meetings for the Executive Director and High Government officials.
• Accompany the Executive Director to the Annual Meetings when held in member countries.
• Arrange meetings with Senior Bank Management for visiting High Level Government officials and High-Level Representatives of the private sector.
• Undertake and effectively organize all types of events related to the work of the Executive Director.
• Draft letters and memoranda for final approval and signature by the Executive Director.
• Maintain and update contact lists, the filing system, and ensure the general efficient functioning of the Executive Director's Office.
• Ensure an efficient back-up system is in place.
• Work closely with the Office team to ensure research deliverables are produced in a timely fashion.
• Draft and proofread a wide range of project-related documents.
• Support the planning and preparation of relevant meeting materials, summaries, etc.
• Handle the coordination of the Executive Director’s and wider office operational agenda and meetings’ logistics.
• Ensure internal databases and content are up to date.

Experience Requirements

• At least 7 years of relevant experience.

Qualification Requirements

• Undergraduate degree.

Other Details

Languages Required: English, Dutch, German or French

Languages Preferred: English, Dutch, German or French

Contract Duration: 2 years 0 months

Work Modality: Full-Time Office Presence

Remuneration: