Secretary

Overview

The role of Secretary provides general administrative support to management and teams within the Directorate-General for Health and Food Safety (DG SANTE), Unit SANTE.A.4. The purpose is to deliver top-class administrative support services.

Tasks Summary

• Organising missions, external/internal meetings, prepare files and provide general administrative assistance.
• Assisting with the preparation of notes for meetings of Commission committees and expert groups and writing meeting reports.
• Dealing with Commission procedures, such as written procedures, access to documents, requests for information including carrying out the necessary administrative checks on files for signature.
• Handling and recording outgoing correspondence addressed to the unit and ensure the appropriate follow-up including monitoring of deadlines.
• Handling of consultations in line with the better regulation principles.

Experience Requirements

Appropriate professional experience of at least three years if secondary education is the highest qualification.

Qualification Requirements

• A level of post-secondary education attested by a diploma, OR
• A level of secondary education attested by a diploma giving access to post-secondary education.

Other Details

Languages Required: • A thorough knowledge (minimum level C1) of one of the 24 official languages of the EU • AND a satisfactory knowledge (minimum level B2) of a second official language of the EU, to the extent necessary for the performance of the duties.

Languages Preferred: Good knowledge of French would be an asset.

Contract Duration: The duration of the 1st contract will be up to 4 years. The contract might then be extended only once for a maximum of 2 years.

Work Modality:

Remuneration: The pay of staff members consists of a basic salary supplemented with specific allowances, including, where applicable, expatriation and family allowances. The provisions guiding the calculation of these allowances can be consulted in the Conditions of Employment of Other Servants. As a member of staff of the European institutions, your pay is subject to a tax raised by those institutions.